Contract Administration
In AssetWise CONNECT Edition, organizations have the ability to initiate and manage key processes over the course of a contract. Such processes include communications related to early warning notifications, compensation events, defects, and other general instructions, as well as certificates, throughout the life of a contract. These contract communications adhere to the NEC3 Engineering and Construction contract (NEC3 ECC Option C) regulations. Users can configure these communications to comply with other ECC options, and add contract-specific clauses that in turn change compensation events types and communication timeframes, for example.
The key roles in the NEC3 Engineering and Construction Contracts are:
- The Employer - The party to the contract
- The Project Manager - The person who manages the contract on behalf of the employer and does most of the contract administration, with the exception of testing and identification of defects
- The Supervisor - The person responsible for testing and identification of defects
- The Contractor - The party to the contract
An adjudicator may also play a key role in NEC3 ECC, as this is the person who both the Employer and Contractor turn to, for dispute resolution.
AssetWise CONNECT Edition allows security roles to be used to restrict access to types of communications, and define delegation roles and task reassignments.
Users can view dashboard summaries, presenting overviews of contract statuses.
In addition to creating snapshots of communications whenever a close-out step is performed or the issue is completed, AssetWise CONNECT Edition Contract Administration also includes detailed reporting and allows exporting of information for use with other systems.
AssetWise CONNECT Edition restricts Project Managers to creating one contract per scope.
Contract Communications
The NEC3 ECC is a procedurally-based contract and contains clear procedures and response times designed to stimulate good project management. The contract defines the required actions for each procedure, who is assigned to the actions, what order the actions are to be taken, and within what timeframes the actions are to be completed. Actions often include sanctions, if not completed within the allotted timeframe.
By its procedural nature, an NEC3 ECC contract in traditional sense, could result in large volumes of paper-based communications as well as considerable man-hours/effort just to administer the contract. AssetWise CONNECT Edition alleviates this issue by applying technology and automating processes to ensure organizations comply to the contractual obligations, guide users through pre-configured workflows, dynamically develop all relevant communications, and automatically monitor timeframes of the contract. AssetWisealso allows for delegation, reassignment, and rework functionalities, enhancing the efficiency of teams.
In AssetWise, pre-defined NEC3 communications-related clauses are inserted into various contract procedures. For example, Clause 16 describes the procedure to follow when notifying an early warning of a potential compensation event. Clauses 61 to 65 for example, describe the procedures to follow when implementing the cost and time effects of that compensation event. AssetWise presents the appropriate clauses to the user at the appropriate time, making contract obligations straightforward and complete.
In AssetWise CONNECT Edition, communications are not document objects or files, they are data information objects that users initiate, review, and issue, and appear as online forms. These communications are linked together as each NEC3 compliant step is performed by the person who is responsible for completing the action.
The following are types of NEC3 communications may be recorded in AssetWise and can grouped into three categories, Change Related communications, Defects Related communications, and General Communications.
Change Related Communications
Change Related communications are notifications between the Project Manager and the Contractor. They can include Early Warning Notifications as well as Compensation Event related notifications.
The following Change Related communications are recorded in AssetWise:
- EWNP - Project Manager's Early Warning Notification
- EWNC - Contractor's Early Warning Notification
- PMICE - Project Manager's Instruction/Compensation Event Notification
- PMNCE - Project Manager's Compensation Event Notification **
- PMRN - Project Manager's Reply to a Contractor's Compensation Event Notification *
- PMIQ - Project Manager's Instruction to Submit Quotations
- PMRQ - Project Manager's Reply to Quotation *
- PMA - Project Manager's Assessment Notification **
- CNCE - Contractor's Compensation Event Notification
- CQT - Contractor's Quotation Submission *
- PMPI - Proposed Instruction or Proposed Change Decision Notification
- EXT - Extension of Period for Response Notification
- ICE - Project Manager's Implemented Compensation Event Notification *
See Change Related Communications for more information.
Defects Related Communications
Defects related communications are notifications for which the supervisor and contractor notifiy each other as soon as either is aware of a defect that has occurred during the course of a contract. At an agreed upon date, the project Supervisor will list any uncorrected defects or certify that there are no defects, via a defect certificate.
The following Defects Related communications are recorded in AssetWise:
See Defects Related Communications, for more information.
General Communications
General communications are notifications that do not fall under the classification of Change Related or Defects Related communications. They can be initiated by Project Manager, Contractor, Supervisor, or the Employer.
The following General communications are recorded in AssetWise:
- PMC - Project Manager's General Communication **
- CCM - Contractor's General Communication **
- SCM - Supervisor's General Communication **
- ECM - Employer's General Communication**
See General Communications for more information.